The offline-first, donor-aligned operations suite that turns messy field data into compliant, grant-ready evidence. Built for the realities of African development.
No
obligation. Speak with a
Solutions Architect.
Your programs are doing real work on the ground. But between the moment data is captured in the field and the moment it appears in a donor report, things slow down, break, or disappear. That gap is where stress, rework, and funding risk live.
You know this story:
By the time the “final” version is ready, nobody is sure which numbers to trust.
Because everything is so manual and delayed, you:
Leadership and donors see this as “weak visibility”. You feel it as constant firefighting.
Meanwhile, donor expectations are only getting stricter.
You’re not worrying about buzzwords like “digital transformation”.
You’re worrying about the next audit, renewal, or no-cost
extension conversation.
It’s 2:00 AM. A Program Manager or M&E Lead is still awake, fixing merged cells and broken dates in Excel before a morning donor deadline. The work in the field is strong. The data pipeline is not.
And you know you can’t keep doing this every quarter.
EPixelSoft’s Digital Field Operations Suite doesn’t start with “let’s build an app”. It starts with a simple promise: what happens in the field should flow cleanly to HQ and donors without chaos in between. We design and implement a unified data pipeline that respects both field reality and donor requirements.
We keep the workshop structured, practical, and grounded in your real programs – not theory. Over ~10 days, we move through the following building blocks:
Equip your field teams with mobile apps that work flawlessly without internet. Whether you use ODK, KoboToolbox, or our custom native apps, data is captured securely and syncs automatically the moment connectivity returns.
Move beyond spreadsheets. Visualize program impact in real-time with dashboards segmented by country, program, or donor. Spot trends—and problems—weeks before the quarterly review.
Stop spending weeks manually formatting Excel sheets. Generate pre-validated report exports formatted specifically for USAID, EU, UN, and major foundation templates.
We don’t rip and replace; we connect. We integrate with your existing DHIS2, Salesforce, or PowerBI environments to create a unified data warehouse without disrupting operations.
Protect your beneficiaries and your reputation. Full role-based access control (RBAC), end-to-end encryption, and granular audit trails ensure you are ready for any compliance audit.
Not every organisation needs a full digital overhaul tomorrow. Some need a quick, grant-ready plan. Others need to stabilise just one program or country first. That’s why we’ve structured our work into three clear tiers, each with transparent pricing ranges.
Digital field operations shouldn’t be a five-year dream. Within the first 90 days of working together, you should feel the pressure ease and see the numbers make more sense.
Stop chasing field officers for updates. Get clear visibility on activities and outcomes so you can adapt programming in real-time, not after the project ends.
Say goodbye to "data cleaning weekends." Receive cleaner, standardized datasets automatically, freeing you to focus on impact analysis and evidence generation
Sleep easier knowing your data is compliant. Faster reporting cycles and stronger evidence bases lead to higher trust, better audit scores, and successful grant renewals.
Metric: Cut reporting preparation time by up to 40%
Don’t burn your budget on a product no one wants—or that donors won’t fund.
Whether you’re a community-based organisation or a multi-country INGO, the problems feel similar - but the starting point is different.
Best Starting Point: Tier 3 – Jumpstart Package
Get one program or region digital and stable, then grow from there.
Best Starting Point: Tier 2 – Digital Validation Workshop
Align field teams, M&E, and leadership around a shared data pipeline and grant-ready plan.
Best Starting Point: Tier 1 – Transformation Accelerator
Build the architecture and roadmap that can support your portfolio for the next 3–5 years.
We map your programs, donor constraints, and field connectivity reality.
We don't guess; we align. We confirm workflows and success metrics with your field and HQ teams before proposing a build.
You receive a fixed-price roadmap (Accelerator or Workshop) detailing exactly what will be built and why.
We configure tools, migrate data, and deploy pilots to test in the real world.
We roll out to additional countries or districts and provide ongoing "Keep the Lights On" support.
Names and logos may change, but the story is often the same: scattered tools, manual reporting, constant pressure from donors. Here’s what happens when the pipeline is fixed..
The Pain:
The Fix:
The Result:
The Pain:
The Fix:
The Result:
“For the first time, I wasn’t dreading our annual donor review. We knew exactly where our data came from, and we could answer every follow-up question with evidence.”
Program Director
Regional NGO
Here are some of the questions we hear most often from NGOs, implementing partners, and donors.
Yes. Many organisations begin with a Tier 3 Jumpstart or a focused pilot in a single program or region. You don’t have to commit to a huge system from day one. We prove value in one contained area, then expand once it’s working.
Absolutely. If you already use ODK, Kobo, DHIS2, or similar tools, we treat them as assets, not obstacles. Our work often involves connecting and cleaning what you already have, rather than replacing it.
Timelines depend on scope, but as a guide:
We’ll be transparent about what’s realistic for your team and context.
No. Each tier is a defined engagement with a clear start and end. Many clients choose to continue with implementation and support after the first engagement—but that’s based on results and fit, not obligation.
We design solutions with data protection and auditability in mind from day one. That includes:
We’ll work with your internal policies and the regulations that apply in your countries of operation.
EPixelSoft is not a generic software agency trying to “get into the NGO space”. We’ve grown up inside field programs, government projects, and donor-funded initiatives across Africa and other emerging markets. We know how it feels when a slick solution fails the moment it leaves the capital city.
Experience working with NGOs and impact projects in multiple African regions
Deep familiarity with donor frameworks and M&E standards
A “blueprint first, build second” philosophy that keeps projects from derailing
Lean, hands-on team used to working within tight budgets and tough environments
We speak the language of both program staff and IT teams—and we’re comfortable sitting in donor meetings with you, backing up the technical side of your strategy.
Stop risking your next audit.
Get a clear view of your field data risks before your next major report or proposal goes out the door.
Schedule Your Field Ops Audit30–45 minutes with a field-focused solutions architect. No obligation, just clarity.
Shareable, executive-friendly overview you can circulate internally before making a decision.
